Once you decide on a time and date, the boat and boarding location please give us a call or send an email. If you have filled out a pricing worksheet please send it to us as it is very helpful. We will then contact you with availability. There are several considerations when reserving a yacht. If you are first to reserve a specific time and date you will be in first hold spot. This will give you time to consider other issues such as food and beverage, scheduling, etc.
If someone else should come along and want the same or overlapping spot the following procedure will rule. The challenging party will sign a charter agreement and place a deposit in escrow. Once that happens the person in first hold has only 24 hours to sign and deposit on the yacht. If both
the charter agreement and deposit are not accomplished within the 24 hours then the challenger gets the yacht. If you want that date you must respond in time or you will lose the time and date. Conversely if you want a spot and it has been reserved by someone else then your signed charter agreement and deposit will serve 24 hour notice to release the yacht.
If you have a long lead time getting monies to vendors then you need to be sensitive to this rule as once a signed charter agreement and deposit are on file nothing will get your time and date back. This protects the charter companies from losing business to indecisive corporate and private event planners. It also allows serious clients the opportunity to lock in their necessary times and dates
For seasoned yacht charter groups who are looking for the event to have a new flavor then a band or casino gaming, fortune teller or magician might be just the ticket. We can arrange for many types of entertainment depending on the theme of the event.
The question of entertainment also relates to decorations. Generally few decorations are necessary on the yachts as the yacht itself is elegant and does not need excessive decoration to become presentable. Simple floral decorations are usually sufficient unless a theme party is the attraction. If the question is on decorations or another line item I always recommend redirecting budget into food and/or beverages or more time aboard. Other extras that are popular are photographers, and other keepsakes such as
Most yachts have a three or four hour minimum. Two hours is too short for most events. However if you must do a two hour event and you do not mind paying for three hour minimum that is your choice. The trick to any successful event is “always leave them wanting more.” Many parties just get going around three hours and by four hours many guests have danced and are ready to go home or to an “after party” party ashore. Some events are daylong events and usually involve a destination such as Angel Island, Napa or Petaluma. For special event ideas please give us a call as we have done over 1500 events on the bay and have seen what works and what does not work well.
I am not a doctor and can not advise your taking of medications. There is no way that I can advise you on this subject so the following is a general guideline provided as informational only. Generally people do not need to take motion medication for a yacht charter. Since the boat is underway for the entire event circumnavigating the Bay it is much smoother than you might think. A good rule of thumb is; “If you get car sick as a passenger in the front seat of a car then motion sickness medication is probably advisable.” Otherwise I generally recommend against it as most medications will make you drowsy and I have seen whole groups fall asleep around the boat after mixing motion sickness medication with a couple of drinks. A great homeopathic remedy is fresh ginger. Begin eating a bit about one hour before your event and keep eating it throughout your cruise. You should be just fine. Ginger capsules are also available for the same purpose. If you feel that motion sickness medication is necessary ask your doctor or pharmacist for advice.
The daytime is nice as it provides warmth and great views. There are other boats sailing and motoring around and the bay is quite active. The evening is better suited to dancing and cocktailing. The bay at night is also very dramatic with fantastic lighted skyline and bridge views. Think about
what you want for your event and if you have any questions let us know and we will help you decide by discussing the positive aspects of different times of day.
Items to remember to bring include; camera, sunscreen, hat, jacket, comfortable shoes, ID (you may get carded at the bar), any medications necessary, cell phone if you need to communicate with shore.
Wine and champagne can be brought aboard the yacht with pre-approval and the payment of a corkage fee. Beer and spirits can not be supplied by the customer in any case as dictated by ABC liquor license laws.
If you start at a yacht’s home port and end somewhere else there will generally be a remote docking fee and another fee for yacht time to return to the home port.
You may see pelicans, seals, sea lions, whales, porpoise, seagulls, ducks of all kinds, great blue and white herons.
You may see sailboats, racing boats, slow boats, ferry boats, container ships, US Coast Guard boats, row boats, kayaks, Hawaiian outrigger canoes and other boats.
Guest count includes adults, children, toddlers, infants and newborns equally. Also included in guest count are entertainers and vessel crew. Most boats will have a guest count that reads for example; 149 guests plus 11 crew. This vessel would be limited by law to a maximum of 149 individuals
plus 11 crew. Entertainers are not considered crew. The US Coast Guard is very strict about this and charter operators will not bend these rules and risk losing their permit to operate.
A six-pack charter is a charter on an uninspected vessel that carries up to six guests plus crew. An uninspected vessel can be any size but has not gone through the US Coast Guard inspection process which is quite laborious and expensive. The uninspected vessel is not necessarily unsafe but
has not officially met all the Coast Guard requirements and passed the rigorous inspection.
A demise charter can accommodate up to 12 guests plus the crew that you hire directly. In a demise charter you rent the boat with no crew and you supply the crew. Most companies doing demise charters will supply you with a list of qualified crew including captains and ask that you use their list. Any crew not on that list must first be checked out and included on the boat owners insurance. The demise charter allows a six-pack charter operator to charter to groups of up to 12 guests while staying within US Coast Guard guidelines.